Who owns what
The integration works when each record has one owner. The rule most contractors settle on:
| Record | System of record | Why |
|---|---|---|
| Projects and cost codes | Accounting (created there, pushed to Procore) or Procore with a sync to accounting | Both sides need the same list; pick one source |
| Budgets | Procore for working budget; accounting for the posted budget | Project managers forecast in Procore; accounting books it |
| Commitments (subcontracts, POs) | Procore, synced to accounting | Created in the field, committed cost must reach job cost |
| Commitment change orders | Procore, synced to accounting | Same reason |
| Subcontractor invoices / pay apps | Entered in Procore, approved and paid in accounting | Field verifies progress; accounting controls payment |
| Job cost actuals | Accounting, synced to Procore | The ledger is the truth; Procore shows it to the field |
| Owner invoices (prime contract billing) | Accounting, optionally synced to Procore | Revenue and retainage are accounting events |
| Vendors | Accounting | Tax IDs, payment terms, compliance live there |
What a good integration does
- Syncs cost codes and cost types in both directions and refuses to create a job cost entry against a code that does not exist on the other side
- Brings committed cost (commitments and their change orders) into the job cost report, not just invoices
- Routes subcontractor invoices from Procore into the accounting system’s approval and payment-eligibility controls rather than posting them directly
- Pushes actual cost back to Procore so the project manager’s forecast is built on posted numbers
- Logs every sync with who, what and when, and surfaces failures instead of silently skipping records
Evaluating ERP options that connect to Procore
Procore publishes its integrations in the Procore App Marketplace, and the established construction ERPs (Sage Intacct Construction, Sage 300 CRE, Sage 100 Contractor, Viewpoint Vista and Spectrum, CMiC, Acumatica Construction Edition, Foundation and others) each have a connector of some depth. When comparing them, ask:
- Which records sync, in which direction, and what happens on conflict
- Whether commitments and commitment change orders sync, or only invoices
- Whether subcontractor invoices land in an approval queue or post directly
- How cost codes are mapped when the two systems use different lists
- Whether the connector is built and supported by the ERP vendor, by Procore, or by a third party, and what it costs
Forge ERP and Procore
A Procore connector is on Forge’s roadmap and is not yet available. The planned scope follows the ownership model above: projects and cost codes aligned between the two systems, commitments and change orders flowing into Forge as committed cost, subcontractor invoices routed into Forge’s approval and payment-eligibility controls, and posted job cost returned to Procore. If you run Procore and are evaluating Forge, contact us; the connector’s timing is set with the first construction customers.
Forge ERP covers projects, purchasing, accounts payable, billing and receivables, job cost and WIP, reporting and close. Payroll runs in your payroll provider and lands in Forge as job-costed labor with burden. Forge is in beta with a 14-day free trial.
Frequently asked
- Does Procore have its own accounting?
- Procore offers financial tools for budgets, commitments, change orders and invoicing within the project, and has added payment and ERP-style capabilities over time. For most contractors the general ledger, AP, AR, job cost, WIP and close still run in a separate accounting system.
- Is Forge ERP integrated with Procore today?
- Not yet. The connector is planned. Forge is in beta and the integration will be built with the first construction customers that run Procore.
- Should budgets live in Procore or in accounting?
- Both, with clear roles: project managers maintain the working budget and forecast in Procore; accounting books the approved budget and posts actuals. The integration should keep the two reconciled rather than make one of them a copy.